Biztrak Online – Biztrak

RUNS YOUR BUSINESS IN REAL-TIME, ANYTIME, ANYWHERE, 24/7

Biztrak Online is a cloud accounting system that is developed specifically for small medium enterprises and startups, in managing and tracking businesses’ financials and performance in a more efficient manner. It offers many avenues to improve business results and provides insights based on real time financial data which enables business owners to take better informed business decisions.

Biztrak Online is developed based on the industry-proven software architecture approaches of our flagship Biztrak MSB, a full spectrum accounting software that is scalable, robust, and flexible. Biztrak Online allows you to run your business and access your financial data, seamlessly from the cloud, anytime, anywhere, 24 hours a day and 7 days a week.

Why Biztrak Online

24/7 REMOTE ACCESS

Access financial information and reports from any device with an internet connection anytime, anywhere, 24/7

REAL TIME INFORMATION

Provides up-to-date and real- time financial information, which helps the business owner to make the right decisions at any time.

COST EFFECTIVE

No up-front investment is required. Biztrak Online is subscription based where users can choose between annual or half-yearly subscription. It can be scaled up or down according to a company’s requirements and priced accordingly. Upgrades are also managed seamlessly with no extra cost.

MAINTENANCE FREE

Biztrak Online is updated constantly and agile enough to keep up-to-date in real time, and these updates are free of charge and included as part of user’s monthly subscription fee. Furthermore, no compatibility issues with online software because only one version of the software exists at any one time (per country or region).

SECURED DATA

All the data stored is encrypted at source and saved to the cloud and only the authorized personnel can access the confidential information. As the data is saved on a secure cloud server and is constantly backed up, users don’t need to worry about your data being hacked or compromised. Even if the user’s computer crashes, everything is still saved in the cloud.

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Modules & Features

STANDARD FEATURES

Features	Descriptions
Subscription/ Registration	Allows user to subscribe and register online.
Online Help	Provides step-by-step guidance to the user. The help menu provides assistance to the user on the very issue he is faced with. Set your own learning pace with the “How Do I” instructions and “Getting To Know” information using advanced interactive training methods. Alternatively, type the word to locate every occurrence of a word or phrase that may be contained in a help topic. To aid in your search, you can even have the word highlighted in the selected topics.
Virtual Closing & Flexible Accounting Periods	Run the Income Statement, Balance Sheet or any reports for any range of dates any time without the need for a period-end closing exercise. Biztrak’s real time online system is programmed to update all relevant books by single point entry
Easy Sort & Filter	You can easily sort and re-sort your information by simply clicking on a particular column heading. You can even specify sort columns from the sort icon at the sheet bar, which allows user to do multiple sorting. There are various combinations of parameters for user to select from depending on the user’s preference.
Drill-down Capability	Allows user to zoom in the transaction and understand a particular issue quickly and effectively by drilling down to the original transaction in Inquiry screens.
Comprehensive Reports & Statements	Supports common reports and listings for business needs. Reports can be viewed on-screen and exported to PDF/ Excel formats.
eBridge (Import & Export)	A middleware solution that facilitates the Electronic Data Interchange (EDI) solution to bridge the information gap between various financial and business management applications. It features the exchange of data in multiple formats and in a bi-directional manner, elasticity in communication, different batch modes structured in both an attended and unattended manner for rationalised processing of data.
Multi-Currency	Automatic exchange rate conversions for foreign currencies. User can maintain foreign exchange rate to more than 4 decimal places.
Multi-Language	The system will be multi-language enabled. The system will first be deployed with English as default, and subsequently other languages such as Chinese and Bahasa Malaysia will be added in stages.

SYSTEM MANAGER

Features	Descriptions
Security Access Control	Controls access by company, branch, module, screen or action such as edit, delete or print.
Security System Setting	Allows control of access by company, branch, function, module, screen and even specific tasks like add/delete/email/print. Access log and user defined auto log-out are also available. User can choose to lock all transactions, specific transactions or a range of transactions with specific dates to prevent the transactions from being accidentally modified, deleted, or tampered with.
Option to Lock Transaction	Options to lock all or selected transaction likes Sales Order, Sale Quotations and Purchase Orders to prevent any unauthorized modifications or deletions.
Audit Trail	GL Audit Trail lists all the posting and modification to the transactions. It provides you with the information on the posting dates, the posting time and the user who posted, modified or deleted the transactions.
Timeout	Supports system timeout.
Credit Check	Sets up credit limit and credit terms check.

GENERAL LEDGER

Features	Descriptions
Chart of Account (COA)	Available of a number of industry-specific templates for quick start-up. Supports up to nine (9) levels of COA in line with International Financial Reporting Standards (IFRS), suitable for divisional, departmental, projects and other sub-account structures. The relational database management system eliminates the need for segmented account codes. All 9 levels can be viewed and printed in a tree-view format for clear representation of the relationship. COA can be restructured at any time to reflect dynamic business requirements without the need to delete or re-enter existing transactions. Account codes, descriptions and linkages can be changed freely, without worrying about the impact on existing transactions.
Analysis Codes	Up to nine (9) levels of analysis provided on top of the multi-level COA, making it easy for user to allocate expenses etc. to divisions, departments or any classifications. User can make use of analysis codes for more comprehensive report and analysis.
Branch Accounting	Supports unlimited branches with separate branch accounts and financial reporting likes Income Statements, Balance Sheets, other reports.
GL Reports	You can generate General Ledger reports like Trial Balance, Income Statement, Balance Sheet, General Ledger Details or summary over the period you specified.
Journals	Allow generation of journals with foreign currency and taxes. Each line of account has its own remarks. All inputs are validated for balanced entries.
Recurring GL (coming soon)	Allow set-up and generation of recurring journals.
Budget / Forecast Analysis (coming soon)	Budget/Forecast can be prepared not just to accounts level but also to more detailed analysis code level. Shortcut keys assist in quick multi-level budget preparation. Prepare and maintain as many budgets as you like to reflect different scenarios and confirm the best budget.

SALES

Features	Descriptions
Party Setup (Customer & Salesperson)	Allows up to 20 alphanumeric digits for customer codes and 100 alphanumeric digits for customer names.
Complete Sales Cycle (Quotation, Order, Delivery Note, Invoice, Debit Note, Credit Note)	From sales quotations, sales orders, delivery notes, sales invoices and returns. Full integration ensures flow of information from one step to the next and vice versa is clean, clear and smooth. Data-entry is made more efficient and error-free.
Historical Invoices/ Receipts	Maintains invoices and receipts that still remain outstanding at the point of using Biztrak Online.
Recurring & Bulk Billing (coming soon)	Create a schedule of recurring billings for transactions that recur frequently. Once your relevant recurring schedules are set up, you can produce invoices with just a click of the “Generate” button. This feature saves you much data-entry time. A Bulk Billing allows the bulk creation of invoices for several jobs all at once, optimising the billing process.
Inquiry	Quick inquiry to check customer historical transactions by specifying the Date (From: To). This inquiry allows user to retrieve more than twelve (12) financial periods. Ability to filter and show ONLY outstanding invoices with overdue collection days.
Sales Reports	Sales Reports provide customer ledger, aging reports and sales report that lists the quantity of items sold including of the sales value.
Credit Limit/ Terms Control	You can set a credit limit or terms for each customer. This function allows you to manage credit for each customer by setting a credit limit and restrictions.

PURCHASE

Features	Descriptions
Party Setup (Vendor)	Allows up to 20 alphanumeric digits for vendor codes and 100 alphanumeric digits for vendor names.
Complete Purchase Cycle (Quotation, Order, Invoice, Debit Note, Credit Note)	From purchase requisition, purchase orders, goods received, vendor invoices and returns. Full integration ensures flow of information from one step to the next and vice versa is clean, clear and smooth. Data-entry is made more efficient and error-free.
Historical Invoices/ Payments	Maintains invoices and receipts that still remain outstanding at the point of using Biztrak Online.
Inquiry	Quick inquiry to check vendor historical transactions by specifying the Date (From: To). This inquiry allows user to retrieve more than twelve (12) financial periods.
Purchase Reports	Purchase Reports provide vendor ledger, aging reports and purchase report that lists the quantity of items purchased including of the purchase value.

CASH MANAGEMENT

Features	Descriptions
Bank Overdraft Limit Checking	Bank overdraft limit checking for every payment processed in each bank account.
Receipt/Payment	Cash Receipt: to enter payments received from cash sales or payments received from your customers on invoiced or credit sales. Cash Payment: to enter payments for cash purchases or payments made to your vendors on credit purchases.
Recurring Payment	Create a schedule of recurring payments for transactions that recur frequently. Once your relevant recurring schedules are set up, you can produce payments vouchers with just a click of the “Generate” button. This feature saves you much data-entry time.
Cheque and Telegraphic Transfer No.	User can create running number for Cheque and Telegraphic Transfer (TT) in each bank at Bank Information program.
Bank Reconciliation	Prepares bank reconciliation by bank account and currency. Any missing journals (deposits or withdrawals) can be entered directly through bank reconciliation program whenever detected. All date presented is updated directly to the original records for easy reference.
Cash Management Reports	Cash Management reports provides you with the information on the in – and out- transaction you carry out from your bank accounts. The reports also include information on whom you make payments to and customers who have made payments to you.

FIXED ASSET

Features	Descriptions
User-Defined Assets Category (Coming soon)	Categorize assets into Motor Vehicle, Office Equipment or in whatever way you want. Create your own categories, as you want them to appear in your Balance Sheet.
Depreciation Methods (Coming soon)	Choose from straight-line, reducing balance or none (for non-depreciating assets). All depreciation is calculated automatically and inserted into General Ledger on the dates defined by you.
Asset Register (Coming soon)	One-stop venue for any asset information, whether purchase cost, depreciation method, and disposal values; even the periodic depreciations are updated to the register.
Disposal (Coming soon)	Select the assets to be disposed and the system will calculate any gain/loss on disposal, even as at the disposal date.
Fixed Asset Reports (Coming soon)	Fixed Asset reports provide you with information on your fixed assets, including of depreciation for the period you specified and the net book value after depreciation.

TAX MANAGEMENT

Features	Descriptions
Tax Details & Tax Schedule	User definable Tax Details and Tax Schedule allow you to set up related tax codes to accommodate your specific business needs. Ability to change tax rate without any impact to historical data.
Tax Return Period	User definable taxable period according to your tax return period (From: To) which assigned by Director General.
Tax Reconciliation	Prepare tax filling by executing the tax reconciliation process according to the pre-defined tax return period. Supports tax filling based on Accrual and Payment basis.
Tax Reports	Besides tax return reports and business forms, more than 30 Tax reports can be generated to assist auditors and users to understand how the system operates or counter check with internal or external parties.

Pricing

Starter

FROM

RM180

6/mth - RM180
12/mth - RM300

1 User

1 Accountant

System Manager

(Management + Security)

General Ledger

Account Receivable

Account Payable

Cash Management

Multi-Currency

Fixed Assets

Standard Reports/Business Forms

GST/SST

e-Bridge Import Function

Branch Accounting

6 Months 12 Months

Standard

FROM

RM270

6/mth - RM270
12/mth - RM450

1 User

1 Accountant

System Manager

(Management + Security)

General Ledger

Account Receivable

Account Payable

Cash Management

Multi-Currency

Fixed Assets

Standard Reports/Business Forms

GST/SST

e-Bridge Import Function

Branch Accounting

6 Months 12 Months

Premium

FROM

RM600

6/mth - RM600
12/mth - RM1000

5 Users

1 Accountant

System Manager

(Management + Security)

General Ledger

Account Receivable

Account Payable

Cash Management

Multi-Currency

Fixed Assets

Standard Reports/Business Forms

GST/SST

e-Bridge Import Function

Branch Accounting

6 Months 12 Months